Careers with ELAN
Program Manager
Job Posting:
Program Manager – This is a permanent, full-time position.
Anticipated start date: April 2023
Salary: $43,500-$50,300 per year commensurate with experience –
Schedule: 35 hours per week, Monday to Friday, 10 AM to 6 PM (flexible); occasional evening and weekend work is required.
Language(s) of work: Mainly English and some French
Location: #714, 460 Sainte-Catherine Street W., Montreal (between McGill and Place-des-arts metro stations) ELAN offers the flexibility to work form home where possible.
Benefits: Paid leave during office closure for 1-2 weeks in December/January, in addition to 10 days’ paid vacation per year, 8 paid sick or personal leave days, and 2 professional development days; flexible schedule with compensatory time.
About ELAN
ELAN Quebec (English-Language Arts Network) is a non-profit organization devoted to helping Quebec’s English-language artists make connections with one another, with their francophone colleagues, and with their audiences in Quebec, Canada and internationally. ELAN currently employs five full-time, permanent employees, part-time employees, and freelance project teams (www.quebec-elan.org).
Position Summary
Reporting to the Executive Director, the Program Manager works to achieve alignment between ELAN’s projects and operational (core) work. They ensure that project and core teams have the support, tools, and information they need to do their best work.
Recently, this has included developing a framework to capture and share key information about projects, revamping project onboarding and closure processes, and strengthening communication between project and core teams. The Program Manager will be encouraged to develop and improve ELAN’s approaches to managing multiple projects as our needs evolve.
Responsibilities
- Provide guidance and support for project managers to meet objectives and deadlines, stay within budgets, and incorporate ELAN’s strategic plans and priorities, including its Inclusion Plan, into project work;
- Establish and maintain clear lines of communication between project teams and ELAN core staff;
- Maintain and improve ELAN’s framework for tracking and managing multiple projects, while adapting it to the needs of specific projects as appropriate;
- Collaborate with project managers to lead project onboarding and closure processes;
- With support from the Director of Operations and Executive Director, identify and proactively manage problems related to project and core team collaboration;
- Work with the Membership Services Coordinator and Communications Coordinator to manage project-related tasks and integrate membership and communications strategy and activities into projects as appropriate;
- Work with the Director of Operations to track project expenses and monitor budgets;
- Initiate, document, and manage follow-up from joint project & core team meetings;
- Prepare regular project reports for Executive Director and Board;
- Coordinate and edit interim and final project reports;
- Liaise with staff, board, and committees to communicate and seek input on project activities and results;
- Work with Director of Operations to write selected project and employment grants, and contribute to select core grants;
- Seek out additional funding sources and promising partnerships;
- Represent ELAN at meetings and events as required;
- Sign cheques as necessary (holds signing authority).
Necessary Qualifications
- Excellent written and oral communication skills in English;
- Good written and oral communication skills in French;
- Minimum 3-5 years’ experience in one or a combination of: arts administration, arts and cultural management, project or program management, production, communications, development, or related fields. This experience could include paid work, unpaid work, and/or post-secondary education
- Excellent organizational skills
- Excellent interpersonal skills in listening, teamwork, and leadership;
- Experience managing budgets;
- Experience fostering shared direction and common ground among teams with varying skill sets and backgrounds;
- Ability to build and develop strong relationships with a variety of stakeholders (e.g. individual artists, board members, colleagues, etc.);
- Proactive, solutions-focused approach to solving problems and adapting to unpredictable situations;
- Resourcefulness and ability to work independently;
- Ability to multi-task and adapt workflow to a variety of tasks;
- Familiarity with email, Windows Office suite (Word, Excel), Slack and Google Drive ;
- Proven interest in and knowledge of Quebec’s arts and culture sector;
- Experience or deep understanding of structural barriers faced by artists of marginalized identities.
Helpful Qualifications
- Formal experience or training in project and/or program management;
- Experience and understanding of the non-profit sector;
- Grant writing experience, especially with arts funders;
- Strong soft skills (e.g. conflict management, facilitation, emotional/social intelligence);
- Knowledge of the official languages and education sectors in Quebec;
- Experience collaborating remotely/online;
- Familiarity with Basecamp, or other project management platforms;
- Digital communications skills (e.g. website maintenance, WordPress, Mailchimp, Facebook, Twitter, Instagram, Hootsuite).
ELAN encourages candidates to highlight additional qualifications, including unpaid, informal, and/or non-traditional skills and experience.
Accessibility
ELAN is not located in a fully accessible building. You can find our accessibility information on the Accessibility page of our website by following this link: https://docs.google.com/document/d/1K1j2vaBFWQR-XJt2W_AFXD5LISXZgdKXF4XyaTgXIaQ/edit
If you have any questions please feel free to email admin@quebec-elan.org or call 514 935 3312 ext. 26.
How to Apply
We are accepting applications immediately. Interviews will begin at the end of March, and will continue until a suitable candidate is found.
Please email the following materials to Deborah Forde (Director of Operations) at deborah@quebec-elan.org:
- CV/Resume in Word or PDF format
- Cover letter in Word or PDF format
- In your cover letter, please detail your interest in the position, and highlight your qualifications for this position.
We appreciate the time and energy candidates put into this process. However, only those selected for an interview will be contacted.
ELAN is an equal opportunity employer and values diversity in its workforce, encouraging applications from all qualified individuals. We strongly encourage applications from members of the Government of Canada’s job equity groups (persons with disabilities, visible minorities, Aboriginal peoples, and newcomers to Canada), and from all groups who experience marginalization. We encourage applicants to self-identify in their cover letter if they are comfortable doing so.
Project Manager for State of the Arts on Equity, Diversity, and Inclusion (Contract)
Job Posting: Project Manager for State of the Arts on Equity, Diversity, and Inclusion (EDI). (Replacement Contract)
Term of Contract: April 29, 2032 – March 2024
Schedule: Flexible
Remuneration: Contract of $49 000 (taxes included)
Language(s) of work: The successful candidate will be fluent in English and have a working knowledge of French
Location: ELAN’s offices are located at #708-714, 460 Sainte-Catherine Street W., Montreal but the Project Manager will work primarily from a remote location, with occasional visits to the office for meetings and consultations. This position will also require the Project Manager to travel to areas outside the Greater Montreal area.
About ELAN
ELAN Quebec (English-Language Arts Network) is a non-profit organization devoted to helping Quebec’s English-language artists make connections with one another, with their francophone colleagues, and with their audiences in Quebec, Canada and internationally.
Job Description:
The chosen candidate will work closely with the ELAN’s Program Manager and Inclusion Committee, on a project that carried out extensive research in to EDI practices. Work continues towards the development of a community wide action plan for ratification at a conference produced by the Project Manager in the spring of 2023 with follow up activities afterwards. Project tasks undertaken to date include: (Please note the majority of this work has been completed but some follow up may be required.)
- Overseeing the collection of data in order to develop an accurate portrait of the current situation of Quebec’s English-language artists and arts and heritage organizations in relation to equity, diversity, and inclusion (EDI).
- Bringing the community together to explore challenges uncovered through initial data collection, with the goal of developing networks, capacity, tools, and a framework for shared goal setting as well as a shared community action plan. This will involve:
- Surveying small, discipline-specific or equity-seeking groups and bringing them together in focus groups to carry out preliminary activities.
Project activities to be completed:
- Compile and analyse results of consultation activities to create a draft community action plan to be ratified by the community at a 2-day conference for all disciplines and groups, split into one digital day and one in-person day a week later.
- Build a process for plan ratification by the community
- Plan capacity-building activities for the conference to support action items in the community action plan
- Coordinating the production of the conference. This includes:
- Plan all logistical aspects of the conference
- Engage assistants to handle the logistics and activities on the days of the conference.
- Identify and recruit potential partners and sponsors
- Engage appropriate workshop facilitators and speakers
- Work with ELAN’s Communication and Outreach coordinator in communication and promotion of activities
- Carryout follow up activities
- Develop a tool kit of resources to support organizations in implementing the action plan
- Develop a self reporting tracking tool to monitor community adoption of the action plan
- Produce project report including best practices for replicating the process.
- Other responsibilities:
- Prepare and deliver a work plan for the project
- Adapt and maintain the working budget, allocating expenses from the overall budget to specific activities and proposed dates
- Ensure that budget and work plan are respected, or altered as necessary, after consultation with ELAN’s Program Manager
- Provide regular reports to ELAN, accompanied by an invoice for the work performed during that period. The work will be reflected in the work plan and amount charged will be reflected in the total budget
Necessary Qualifications
- Experience in project management
- Strong familiarity with Quebec arts and culture sector, particularly English-speaking arts communities
- Experience or deep understanding of challenges facing marginalized English-speaking artists in Quebec
- Understanding of issues related to equity, diversity, inclusion, and accessibility in the arts
- Ability to build relationships with a variety of stakeholders
- Excellent oral and written English
- Intermediate oral and written French
- Excellent interpersonal communication skills
- Experience collaborating on or leading diverse teams
- Strong organizational skills: ability to prioritize and follow through on a variety of tasks
- Resourceful, with creative problem-solving skills and the capacity to work autonomously
- Ability to gather and synthesize information from multiple sources and perspectives
Desired Experience:
ELAN recognizes that successful candidates could come from a variety of experiences and backgrounds. Candidates with experience in one or more of the following areas are welcome to apply:
- Project management
- Community outreach, development, and/or consultation
- Facilitation and/or mediation
- Data analysis and reporting
- Focus group development/analysis
- Event planning
- Arts administration
- Artistic practice in any discipline
Accessibility
ELAN is not located in a fully accessible building. There is a wide doorway at the front entrance, and five steps in the lobby leading to the elevators. A cement ramp at the back entrance also provides access to the elevators. Wheelchair-accessible washrooms are available two floors below ELAN’s office. For further information, call 514-935-3312 or email admin@quebec-elan.org.
How to Apply
Deadline: Friday, April 7, 2023. Interviews will be held the week after.
Please email the following materials to deborah@quebec-elan.org:
- CV/Resume in Word or PDF format
- Cover letter in Word or PDF format
o In your cover letter, please detail your interest in the position, and highlight your qualifications for this position and any relevant experience in the arts.
We thank all applicants for their interest; however only those candidates selected for interviews will be contacted.
ELAN is an equal opportunity employer and values diversity in its workforce, encouraging applications from all qualified individuals. We strongly encourage applications from members of the Government of Canada’s job equity groups (i.e. persons with disabilities, visible minorities, Aboriginal peoples, and newcomers to Canada), and from all groups who experience marginalization. We encourage applicants to self-identify in their cover letter if they are comfortable doing so.
See our Job Opportunities page for community listings.
